Difference between revisions of "User:Aardvark/TranscriptWorkflow"

	The Portal Transcripts (Transcript Completion Project)
Information
Topic	The Portal Podcast
Leader	pyrope#5830; BeefSandwich27#0143; Aardvark#5610
Start Date	31 January 2020
Methodology	Transcript Workflow
Style Guide	Wiki Page
Portal Media Spreadsheet	Sheet
Google Drive	Drive
Links
Website	The Portal Blog
Discord	Link
The Portal Group Discord	Link
	All Projects

Latest revision as of 17:16, 27 April 2021

This is the workflow for generating and editing transcripts for The Portal Podcast and other Content by Eric Weinstein. It introduces the tools we use, our style guide, and our process.

Before you start

There are a few things you should have ready before starting. Also check that there isn't already a completed transcript for what you would like to contribute to, using our spreadsheet, the transcript wiki category, or the blog.

Make accounts

In order to give you access to our transcripts, you'll need accounts with the services we use.

Have a Discord account. Discord is an online chat service where we coordinate our work.
Have an Otter.ai account. We generate our transcripts in Otter, where they can be edited to match speakers to text.
Have a Google account. We use Google Drive and Google Docs to store and coordinate our work.

Contact us on Discord

Contact Aardvark or Brooke on our transcript-focused Discord server or our main Discord server. Say what you'd like to work on and we'll give you access to our Drive folder and the AI-generated transcript in Otter.

Basic Editing Rules

A labelled example that shows paragraph formatting.

We have developed a style guide to keep our transcripts consistent. Here are the basics:

We use American English.
We use a clean verbatim style. This means filler words (um, uh, etc.) and repeated words or phrases, when they do not add meaning or nuance, are removed.
Paragraphs are not indented.
Leave an empty paragraph between paragraphs.
Timestamps (preferably taken from the content's YouTube version) are at the start of a paragraph, italicized, of the form HH:MM:SS, and separated by a line break (Shift + Enter) from the rest of the paragraph.
Speaker tags are bold, punctuated with a colon, and use the speaker's full name (first + last).
Only the first of consecutive paragraphs by a speaker should have a speaker tag.
Add notes in brackets for things that happen in video but don't translate to audio.
Add headings to identify the discussion topic.

Be sure to review our style guide for everything in detail with examples.

Editing Process

Some people prefer doing the majority of their editing and corrections in Otter, while others prefer Google Docs. Both are necessary, but you are free to use them as best suits your preferences. The general process follows these steps:

Edit in Otter, focusing on matching text to the correct speaker and correcting obvious errors as convenient.
Export to Google Docs when finished.
Edit in Google Docs while listening to the source material, correcting major errors and adding paragraph breaks and new timestamps where necessary.
Edit in Google Docs again, fine tuning grammar and punctuation.

Leave comments where you're uncertain on what is being said. Search online for terms or phrases that you don't know, Google can usually find most of them. Search for song lyrics or exact quotes in order to mirror how they were originally written.

For guidance on typesetting mathematics, see our style guide.

Tips for Otter

Options to use when exporting from Otter.

Export as text to your clipboard, and paste it into a new Google Doc.
Wait to make sure that Otter has finished "matching speakers" before exporting.
Otter's Editing Guide
Otter's Export Guide

Tips for Google Docs

The smart quotes option in Preferences.

The automatic substitution option in Preferences.

Disable smart quotes in Preferences
Disable substitutions in Preferences
Use heading level 3 as your highest heading level.

When finished

Tell Aardvark or Brooke. We'll look it over and post it on the blog.

Putting it on the wiki

Example of using
tags to insert linebreaks after timestamps.

Copy/Paste it from Google Docs onto the wiki. Note that:

Timestamps must be followed by a <br> tag to insert the linebreak.
Perform a find/replace operation with each speaker name, replacing the speaker name with the name surrounded by three tick marks. So Eric Weinstein: is replaced '''Eric Weinstein:'''.
Add the necessary markup around section headings. Keep in mind that heading levels may differ between the Google Doc and the wiki, all that needs to be preserved is the relative ordering.

Add the transcript blurb template and credit yourself.

For more help on using the wiki, see Wikipedia's guide on Wiki markup and our Wiki Usage FAQ.

Example Transcripts

Here are some completed transcripts to refer to as examples.

Transcript	Google Doc	Wiki Page	Blog Post
The Portal Podcast Episode 2	Link	Link	Link
The Portal Podcast Episode 8	Link	Link	Link
Eric on the Glenn Beck Podcast	Link	Link	Link
Geometric Unity on Into the Impossible	Link	Link	Link

If I want to stop part-way

Tell us!

@@ Line 1: / Line 1: @@
 {{#lst:The Portal Transcripts|transcript-infobox}} <!-- Includes the Transcripts project infobox -->
-This is our workflow for generating and editing transcripts for [[The Portal Podcast]] and other [[Content by Eric Weinstein]]. It introduces the tools and services we use and our style guide.
+This is the workflow for generating and editing transcripts for [[The Portal Podcast]] and other [[Content by Eric Weinstein]]. It introduces the tools we use, our style guide, and our process.
-* '''[https://discord.gg/BDmJVp8 The Portal Transcripts Discord]'''
-* [https://docs.google.com/spreadsheets/d/1lFYnK-Z_eDAp_6D7SAZvCrcw3LxoLdBcEHzzVs9oztI/edit#gid=0 The Portal Media Progress]
-* [[The Portal Transcripts]]
 == Before you start ==
+There are a few things you should have ready before starting. Also check that there isn't already a completed transcript for what you would like to contribute to, using our [https://docs.google.com/spreadsheets/d/1lFYnK-Z_eDAp_6D7SAZvCrcw3LxoLdBcEHzzVs9oztI/edit?usp=sharing spreadsheet], the [[:Category:Transcript|transcript wiki category]], or the [https://theportal.group/blog blog].
 === Make accounts ===
 In order to give you access to our transcripts, you'll need accounts with the services we use.
-* Have a Discord account. Discord is an online chat service where we coordinate our work.
+* Have a [https://discord.com/ Discord] account. Discord is an online chat service where we coordinate our work.
-* Have an Otter.ai account. We generate our transcripts in Otter, where they can be edited to match speakers to text.
+* Have an [https://otter.ai/ Otter.ai] account. We generate our transcripts in Otter, where they can be edited to match speakers to text.
-* Have a Google account. We use Google Drive and Google Docs to .
+* Have a [https://google.com/ Google] account. We use Google Drive and Google Docs to store and coordinate our work.
 === Contact us on Discord ===
-Join our transcript-focused [https://discord.gg/wu957e7 Discord server] or our main [https://discord.gg/VxEuDZD2PC Discord server] and contact Aardvark or Brooke. Say what you'd like to work on and we'll give access to our Drive folder and the AI-generated transcript in Otter.
+Contact Aardvark or Brooke on our transcript-focused [https://discord.gg/wu957e7 Discord server] or our main [https://discord.gg/VxEuDZD2PC Discord server]. Say what you'd like to work on and we'll give you access to our Drive folder and the AI-generated transcript in Otter.
-== Basics of Editing ==
+== Basic Editing Rules ==
-We have developed a style guide to keep our transcripts consistent. Here are the basics.
+[[File:ParagraphsExampleImage.png|thumb|right|A labelled example that shows paragraph formatting.]]
+We have developed a style guide to keep our transcripts consistent. Here are the basics:
-* We use a clean verbatim style. This means filler words (ums/uhs) and repeated words when they do not add extra meaning (and, and , and ...) are removed.
+* We use American English.
+* We use a clean verbatim style. This means filler words (um, uh, etc.) and repeated words or phrases, when they do not add meaning or nuance, are removed.
+* Paragraphs are not indented.
+* Leave an empty paragraph between paragraphs.
+* Timestamps (preferably taken from the content's YouTube version) are at the start of a paragraph, italicized, of the form ''HH:MM:SS'', and separated by a line break (<code>Shift + Enter</code>) from the rest of the paragraph.
+* Speaker tags are bold, punctuated with a colon, and use the speaker's full name (first + last).
+* Only the first of consecutive paragraphs by a speaker should have a speaker tag.
 * Add notes in brackets for things that happen in video but don't translate to audio.
-* No indent on paragraphs
+* Add headings to identify the discussion topic.
-* In your text editor, leave an empty paragraph between existing ones
-* Timestamp on top, italicized, shift+enter for line break (not paragraph break from regular enter)
-* For speaker tags: full speaker name (first + last), bolded with a colon.
-* For multiple paragraphs by the same speaker, only the first should have a speaker tag
-* Add section headings
 Be sure to review our style guide for everything in detail with examples.
-== Process ==
+== Editing Process ==
+Some people prefer doing the majority of their editing and corrections in Otter, while others prefer Google Docs. Both are necessary, but you are free to use them as best suits your preferences. The general process follows these steps:
+# Edit in Otter, focusing on matching text to the correct speaker and correcting obvious errors as convenient.
+# Export to Google Docs when finished.
+# Edit in Google Docs while listening to the source material, correcting major errors and adding paragraph breaks and new timestamps where necessary.
+# Edit in Google Docs again, fine tuning grammar and punctuation.
-# Edit in Otter
+Leave comments where you're uncertain on what is being said. Search online for terms or phrases that you don't know, Google can usually find most of them. Search for song lyrics or exact quotes in order to mirror how they were originally written.
-# Edit in GDocs while listening
-# Edit in GDocs again
+For guidance on typesetting mathematics, see our style guide.
+=== Tips for Otter ===
+[[File:OtterExportOptions.png|thumb|right|Options to use when exporting from Otter.]]
+* Export as text to your clipboard, and paste it into a new Google Doc.
+* Wait to make sure that Otter has finished "matching speakers" before exporting.
+* [https://help.otter.ai/hc/en-us/articles/360047731754-Edit-a-conversation Otter's Editing Guide]
+* [https://help.otter.ai/hc/en-us/articles/360047733634-Export-conversations Otter's Export Guide]
+=== Tips for Google Docs ===
+[[File:GDocsSmartQuotes.png|thumb|right|The smart quotes option in Preferences.]]
+[[File:GDocsSubstitutions.png|thumb|right|The automatic substitution option in Preferences.]]
+* Disable smart quotes in Preferences
+* Disable substitutions in Preferences
+* Use heading level 3 as your highest heading level.
 == When finished ==
-Tell us! We'll look it over and put it on the blog.
+Tell Aardvark or Brooke. We'll look it over and post it on the blog.
+=== Putting it on the wiki ===
+[[File:WikiTimestampLineBreakExample.png|thumb|right|Example of using <br> tags to insert linebreaks after timestamps.]]
+Copy/Paste it from Google Docs onto the wiki. Note that:
+* Timestamps must be followed by a <code><nowiki><br></nowiki></code> tag to insert the linebreak.
+* Perform a find/replace operation with each speaker name, replacing the speaker name with the name surrounded by three tick marks. So <code>Eric Weinstein:</code> is replaced <code><nowiki>'''Eric Weinstein:'''</nowiki></code>.
+* Add the necessary markup around section headings. Keep in mind that heading levels may differ between the Google Doc and the wiki, all that needs to be preserved is the relative ordering.
+Add the [[:Template:Transcript blurb|transcript blurb template]] and credit yourself.
+For more help on using the wiki, see [https://en.wikipedia.org/wiki/Help:Wikitext Wikipedia's guide on Wiki markup] and our [[Wiki Usage FAQ]].
+== Example Transcripts ==
+Here are some completed transcripts to refer to as examples.
-Paste it onto the wiki. Note that
+{| class="wikitable"
-* Timestamps must be followed by a <code><br></code> tag to insert the linebreak.
+|-
-* Perform a find/replace operation with each speaker name, replacing the speaker name with the name surrounded by three tick marks. So <code>Eric Weinstein:</code> is replaced <code>'''Eric Weinstein:'''</code>.
+! Transcript !! Google Doc !! Wiki Page !! Blog Post
-* Add the necessary markup around section headings. Keep in mind heading levels may differ between the Google doc and the wiki, all that needs to be preserved is.
+|-
+| The Portal Podcast Episode 2 || [https://docs.google.com/document/d/1BEXCxpOkKKK7lYWRYlnf2p9QTD2VWz-GYUDY_OP8zLw/edit?usp=sharing Link] || [[Ep2|Link]] || [https://theportal.group/the-portal-episode-002-what-is-the-portal/ Link]
+|-
+| The Portal Podcast Episode 8 || [https://docs.google.com/document/d/1xoYpcimh0SflNpzshWSbUVbzw2gk21195p-RvSRZK9o/edit?usp=sharing Link] || [[Ep8|Link]] || [https://theportal.group/8-andrew-yang-the-different-candidate-the-media-wants-you-to-ignore/ Link]
+|-
+| Eric on the Glenn Beck Podcast || [https://docs.google.com/document/d/1mY1xPog-jW12uwtepsuAZ0Wz95Q5a-hMzHumZwH50wY/edit?usp=sharing Link] || [[Why Eric Weinstein Is Finally Talking to Glenn Beck (YouTube Content)|Link]] || [https://theportal.group/eric-on-the-glenn-beck-podcast/ Link]
+|-
+| Geometric Unity on Into the Impossible || [https://docs.google.com/document/d/1g-FYv6Wi0zQLhPlaRRcaix2aySKkyGNivWX70UOkI-Q/edit?usp=sharing Link] || [[Eric Weinstein: A Conversation (YouTube Content)|Link]] || [https://theportal.group/into-the-impossible-eric-weinstein-geometric-unity-revealed/ Link]
+|}
-== If I don't want to continue working on a transcript ==
+== If I want to stop part-way ==
 Tell us!
 <!--
-== Getting Started ==
-=== Add Podcast Episode Information to Wiki ===
-* Find new episodes of [https://art19.com/shows/the-portal The Portal Podcast].
-* Create a page for the podcast episode. Here's the list of [[All Episodes]]. Edit the page and add the newest episode there. Let logic lead you down the path.
-* Put the description paragraph at the top of the document. (You may be tempted to put a heading above the intro paragraph called "Description". Resist this temptation. If you put that heading, the Table of Contents will be put at the very top of the document. This will make the "next" and "previous" navigation hard to find.)
-* Add the thumbnail using the format of [https://i.ytimg.com/vi/dQw4w9WgXcQ/maxresdefault.jpg this URL]. All you have to do is change the YouTube ID in the URL to get the large thumbnail for any video. Look at how the other pages do this and copy that to the new page.
 == Working on a Transcript ==
@@ Line 172: / Line 205: @@
 |}
 -->
-[[Category:Projects]]
-[[category:guides]]